Large projects
Bulk & Archive Scanning
Plan a substantial backlog, boxed archive or staged conversion project.
Explore the specialist service →Document Scanning & Digitisation
Business document scanning built around the information you need.
Turn physical archives and incoming paperwork into structured digital information, with collection, preparation, capture, indexing and delivery planned around your project.
- 01StartPhysical recordsBoxes, files and working documents
- 02PrepareControlled capturePreparation, scanning and checks
- 03UseDigital informationStructured for retrieval and onward use
The business problem
Paper can remain useful without remaining difficult to use.
A physical archive can consume space, slow retrieval and keep important information outside the systems and processes that need it. The right project starts with the desired outcome—not with feeding every page through a scanner.
An operational service
A scanning project is an information project.
Ascentas can help define how material is collected, prepared, captured, checked and made useful. OCR, indexing, metadata and output requirements are considered in context rather than added as unexplained technical options.
The agreed route for originals may include return, retention or approved destruction where that is appropriate. Any handling, timescale or security requirement is confirmed during scoping rather than assumed on the page.
Explore Bulk & Archive ScanningA clear delivery route
From collection to usable digital output.
The exact method depends on the archive. These stages provide a practical starting point for the scoping conversation.
- Scope and collection
Agree the archive, location, handling needs and intended digital outcome.
- Document preparation
Prepare files, identify exceptions and establish a workable batch structure.
- Scanning
Capture the material using an approach suited to the documents and required output.
- Quality checks
Check captured images and resolve exceptions against the agreed project method.
- OCR and indexing
Apply agreed search, naming, metadata or text-recognition requirements.
- Digital delivery
Deliver or import the approved output and follow the agreed decision for originals.
Prepare for a useful quote
Tell us what you know. Uncertainty is fine.
You do not need an exact page count or finished technical specification. A few practical details help Ascentas understand the archive and shape the next conversation.
Get a Document Scanning Quote- Approximate volume, using boxes, files or pages where possible.
- Document types, sizes, condition and any bound or unusual material.
- Location and whether collection needs to be discussed.
- How people need to search, name or index the digital output.
- Required destination, file or system expectations if already known.
- Timescale, retention decisions and any known handling constraints.
Connected outcomes
What should happen after capture?
Scanning can be the complete requirement, or the first step towards better managed information and document-led processes.
Document Scanning Quote
Tell us enough to scope the archive.
Approximate information is useful. Share what you know and leave the rest for a scoping conversation.
- Approximate information is useful
- Required fields are marked *
- Do not include sensitive information